Skip to content

3 Social Media Calendars, Tools, & Templates to Plan Your Content

by Ollie Green on

What do cross-country road trips, wedding speeches, and social media marketing have in common? Planning.

You could improvise all three, but it's better to have a plan for what direction you're heading — especially when developing your social media content strategy.

By now, most marketers recognize that social media plays an integral role in an effective inbound marketing strategy. And with so many social networks available to us, it's important to stay organized and have a plan for when and what you're going to share on these platforms.

Social Media Content Calendar Tools to Plan Your Messaging

1. HubSpot's Downloadable Template for Excel

Content Calendar

Price: Free

Marketers might already use Excel for different types of reports and data analysis in their roles, but this multifaceted tool is perfect for social media content calendar organization, too. Excel can be customized according to the priorities and metrics your team is focused on, so it's a great option for planning ahead.

The good news? We've already done the heavy lifting for you by creating a free, downloadable social media content calendar template using Microsoft Excel. Marketers can use this template to easily plan out individual social media posts — monthly or annually — while keeping an eye on bigger picture events, holidays, publications, and partnerships.

  • Use the Monthly Planning Calendar Tab above to get a bird's-eye view of what's coming down the content pipeline in a given month.
  • In the Content Repository tab, you can add the content you'll be publishing on this tab to keep track of which pieces have been promoted already and to easily recall older content that can be re-promoted.
  • On the Social Network Update tabs, you can draft and plan out social media posts in advance. These tabs are for organizational purposes, then you'll manually upload the content of the posts to a social media publisher.

For more on how to use the templates, check out this in-depth guide from my colleague Lindsay Kolowich.

This free resource can be used to draft social media posts, or it can be bulk-uploaded into a publishing app to maximize efficiency. (HubSpot customers: You can use this spreadsheet to organize content and upload it directly into Social Inbox. For instructions on how to do this, check out the template's cover sheet here.)

Why we like this social media tool:

Marketers with small teams and heavy workloads will love this intuitive template. It acts as a social media content planner, tracker, and archive. This makes it perfect for sharing your social plan with stakeholders and referring back to it when you need to repurpose old content.

2. Google Drive

Content Calendar and Asset Organization

Price: Free for personal use.

Google Workspace plans for businesses start at $6 per month.

Google Drive has several helpful features that make it easy for social media marketers to build out an effective content calendar.

Here's an example of how a team might use Google Calendar to track both their editorial and social media calendars to make sure they're aligning posts with new blog content. These calendars can be easily shared with multiple teams to avoid scheduling conflicts and ensure that campaigns are aligned.

Marketers can also use shared Google Sheets to schedule posts on social media, track the status of different pieces of content, and assign tasks to team members — all on the same platform as their calendar.

With the help of Google Docs, users can keep comments all in one place and collaborate on different projects without emailing back-and-forth or having to schedule a meeting. This is a particularly useful feature when editing content for social media, which may need to be drafted and approved quickly.

Why we like this social media tool:

Google has several products that can be used together to create quick, seamless workflows. Whether you're publishing dozens of posts per day across multiple platforms, or ramping up one channel for your freelance business, you'll find value in the Google Drive system. The best part is that HubSpot customers can link their Google Drive accounts to the HubSpot portal to easily upload files from Drive into the HubSpot software.

3. Loomly

Content Planning, Creation, Publishing, and Calendar

Price: 15-day free trial.

The Base plan is $25 per month for 2 users and 10 accounts when you choose the annual agreement.

If you want more mileage out of your content calendar, you can turn to an all-in-one content planning and publishing platform such as Loomly.

Loomly offers tools beyond content scheduling and management. This tool goes further, providing inspiration and direction to help you create content. It also allows you to manage your content assets, schedule posts, view them as a list or a calendar, and analyze what posts are working vs which ones need work.

Loomly's most robust feature set includes a collaboration and approval environment so that teams can submit mockups, provide comments, see version logs, and flag for approval. This can help you streamline processes for efficiency when there are "too many cooks in the kitchen" on a particular project.

Why we like this social media tool:

If your team is responsible for organic and paid social, this tool can do both. And for your team who wants to avoid using their personal account for social media duties, they can respond to comments and replies directly in Loomly — that means they won't need to login to each native platform to engage with followers.

What is the best social media calendar?

Now that we've reviewed a few helpful tools to kick your social media strategy into high gear, it's time for you to experiment with them. The best social media calendar is one that saves you time, streamlines processes, and helps you work smarter, not harder.

Several of the platforms we've suggested are free to use or offer a free trial. Have one person on your team test one out and report back on their findings. You might just find the tool that helps you reach your next social media KPI. Don't forget, every social media team is different, and it could be a combination of these tools that helps you execute your strategy efficiently to drive ROI.